School HR and Payroll Software
From recruitment to payslip, without Excel
Teachers and staff are a school's biggest asset, and its biggest monthly expense. Keeping employee files, leave balances, attendance and salary calculations in separate registers and spreadsheets leads to errors and disputes.
The employee and HR module of Ultimate School Manager manages the whole employee life cycle, from job opening and entry test to joining, attendance, leave, payroll and exit, with an employee portal and app for staff self-service.
Key Features
Recruitment and selection
Manage job openings, track applicants, conduct applicant assessment tests and collect feedback.
Employee records
Keep complete employee profiles, documents and joining details in one place.
Attendance and leave
Record staff attendance and let employees apply for leave from the app; admins approve or reject online.
Error-free payroll
Process salaries with attendance and leave already accounted for, and get payroll information at the click of a button.
Staff ID cards
Print staff ID cards in print-safe vertical layouts, with the school name and signatory you configure.
Employee portal and app
Staff view their profile, leave, attendance and timetable through the employee portal and USMConnect.
Employee onboarding
Send an offer on a secure link. When the candidate accepts and joins, USM creates the employee, opens the document checklist, and issues offer, appointment and joining letters.
Resignation and exit
Staff can resign from the app. HR tracks notice, handover and clearance, then issues the relieving letter, experience certificate and full-and-final settlement.
Rewards and wishes
Record rewards and recognition, and send school-branded birthday and work-anniversary wishes to staff and students.
How It Works
- Post job openings and track applicants through tests and selection.
- Selected candidates receive an offer, accept it online, and join with appointment and joining letters.
- Attendance and leave are recorded through the year.
- Payroll is processed each month with full control at every step.
Benefits for Everyone
For HR and admin
For Accounts team
For Teachers and staff
Frequently Asked Questions
Yes. You can manage job openings, applicant tracking, entry tests and feedback in the recruitment module.
Yes. Employees apply for leave in the USMConnect app and are notified when it is approved or rejected.
Yes. Attendance and leave records feed into payroll processing.
Yes. Employee ID cards are generated from the records already in USM.
Related Modules
Serving schools and colleges across India. Learn why Indian schools choose USM