School Finance and Accounting Software
Clear accounts, simple approvals, better budgets
Fee income, salaries, vendor payments, utility bills and petty cash all need to be recorded accurately. When they are kept in separate books, it is hard to see the school's real financial position or plan next year's budget.
The finance module of Ultimate School Manager records income and expenses in one place, links automatically to fees and payroll, and gives management the reports they need for decisions and annual budgeting.
Finance & Accounts
A module of Ultimate School Manager
Key Features
Income tracking
Fee collections and other income are recorded automatically or entered in one place.
Expense management
Record expenses with categories, bills and payment details; fill them in on the move.
Approval workflow
Route expenses for approval so spending is controlled and documented.
Budgeting
Use accumulated income and expense data to plan your annual budget.
Linked with fees and payroll
Fee and salary data flows into accounts without double entry.
Financial reports
Income, expense and category-wise reports for management and audits.
Expense vouchers
Print receipts, donations, income and expenses in one school layout. An expense is issued as an expense voucher.
Cashbook you can trust
Cashbook totals stay consistent, and income, expense and donation entries keep an audit trail instead of disappearing on delete.
Due balance on the receipt
Search and cancel screens show the due balance on the receipt itself, so accounts staff do not open a second page.
How It Works
- Set up income and expense categories.
- Fee collections and salaries are recorded automatically from other modules.
- Staff submit expenses, which go through approval.
- Management reviews reports and plans the budget.
Benefits for Everyone
For Management and trustees
For Accounts team
For Auditors
Frequently Asked Questions
Yes. Fee collections from the fee module are reflected in finance without re-entry.
Yes. Expenses can go through an approval process before they are recorded as paid.
Yes. Income and expense data is accumulated and analysed to support annual budgeting.
Yes. Salary data from the payroll module feeds into accounts.
Related Modules
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