Employee Exit and Resignation Management

Resignation, clearance and the last working day

When a teacher resigns, the last working day, the library books, the accounts dues and the relieving letter are often tracked in different notebooks.

Employee exit in Ultimate School Manager follows the resignation from request to closure. It continues the record started in employee onboarding and updates attendance and the timetable when the exit is complete.

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Employee attendance in the USMConnect app

Key Features

Resignation from the app

An employee submits a reason, remarks and a last working day, and can withdraw a request that is still pending.

Accept, reject or cancel

HR records the reviewer and the review time. A rejection needs remarks.

Exit workspace

Track notice, handover and clearance for library, accounts, IT, HR and administration.

Relieving letter and experience certificate

Issue both from the school template, with a document number, and keep the issued copy for download and print.

Full and final settlement

Record the settlement amount and date, and issue the full and final letter from the same workspace.

Last working day

On completion, disable the login, stop attendance and remove future timetable assignments. A job can process the day the last working day arrives.

How It Works

The employee submits a resignation, or HR opens one.
HR accepts, rejects or cancels the request and confirms the last working day.
Clearance, the exit interview and settlement are recorded in the exit workspace.
Issue the relieving letter, then mark the employee as exited.

Benefits for Everyone

For HR

Pending and accepted resignations on one dashboard
Notice period defaults from the employment type
Issued letters do not change if the template is edited later

For the employee

Submit and withdraw a resignation from the phone
A clear last working day
Download the relieving letter and experience certificate

For other departments

Library, accounts, IT and admin each have a clearance step
Attendance stops when the exit is complete
Future periods drop off the timetable

Frequently Asked Questions

Who can open Employee Exit?

Admin, Super Admin and HR Help Desk use the full module. The principal can open the resignation list and the exit tracker.

Can an employee cancel a resignation?

A pending request can be withdrawn by the employee. After acceptance, HR can cancel it when that is the right outcome.

What does completion change?

The employee is marked exited, the login is disabled, attendance marking stops and future timetable assignments are removed.

Are old letters kept?

Yes. The issued relieving letter, experience certificate and settlement letter stay available. A later template edit does not rewrite them.

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Employee Exit Management